Having clear and excellent communication skills is crucial for any business professional. A person must be able to articulate exactly what they mean if they want work to get done correctly. You may think you have a genius idea, but if you can’t articulate it well, it will be difficult for your team to jump aboard. Communicating clearly can make all facets of business a little easier. Here are a few tips to regularly communicate more concisely:
Brainstorm the Idea
Try to avoid expressing an idea to others too soon after inception. Flesh out the idea fully to ensure it makes sense and is understandable for others. By putting in extra effort to think of all the different possibilities, you can avoid presenting an idea that just doesn’t work. Think about it for a bit, and if it still makes sense, move forward!
Write It Out
Write down the idea and read aloud it yourself. This will create a visual and auditory representation of what you’re trying to communicate. If it sounds right and makes sense, you’re on the right path. If it doesn’t, you may have to go back to the drawing board.
Need a little assurance before communicating to your team? Present the idea to someone you trust, such as a co-worker or friend. They can give you another layer of feedback, and bring whatever you’re trying to say to the next level.
Simplify the Message
It’s not a good idea to start rambling when it comes to communicating. If it’s too confusing, many people may tune out and miss out on what you’re trying to get across. Simplifying the message can ensure that people get the most important pieces of information first. After you’ve formed a simplified message and can finally introduce it to others, be sure to….
…Ask if People Need Clarification
There have been countless times when I’ve assumed I understood a request, only to find out later that I didn’t fully comprehend what I needed to do. Be sure to ask if what you’ve just described is clear to everybody. It can add another layer of understand for some, as well as fill in someone who may not have been listening as attentively as they should have been. It also guarantees that what you’ve said is made crystal clear.
Communicating more clearly is something that all business-oriented individuals struggle with. It doesn’t have to be impossible. Just keep in mind that clear communicators make sure their ideas are fleshed out and will make sense to as many people as possible—the first time they explain it.